Lake Winterwood BOD Monthly Meeting Minutes
November 4, 2024
General Meeting (6:30 pm)
1) Meeting called to order 6:28 pm by Elizabeth T.
2) Attendance and verification of quorum: Elizabeth T., Kyle S., Sasha M., Rob B. & Michael L. via WebX
Guests: Dwight M., and Eydie Leighty via WebX
3) Approval of Minutes from October BoD Meeting: Amend minutes removing duplicate issue 22015. Motion to approve. Approved.
4) Voting Report; ratify passed decisions/votes taken since last meeting: Motion to ratify. Ratified.
Voting Results Report - 2024-10-14 to 2024-11-04
Issue Date Voted Issue Title
22280 10/14/2024 Bridge Repair $327 Probros (From Reserves?)
22109 10/14/2024 Remove Dead Tree From Little Lake Area
22329 10/22/2024 Approve Sasha Martin to Take the Place of Chris Martin on Board
22349 10/28/2024 Approve Reserving Sport Court on 11-2 From 11-5 Cancelled
22330 10/29/2024 ACC Request to Replace Existing Gutters and Downspouts with Same
22367 10/30/2024 Approve 2025 Contract With NW Lake Cleaning $7017.59
21208 10/30/2024 LAW Grass Renewal-Vote On PLM Bid $2000.49
22358 10/30/2024 Please Vote to Publish Meeting Minutes from 10-14-24
22400 11/4/2024 General Maintenance Bridge Repair in the Amount of $44.92 to R Schmid
5) Financial Review October statement:
· Dues delinquencies as of 11/04/2024: Three homeowners delinquent more than 30 days.
· Expenses. October expenses totaled $8,780.84. Expenses include $82 fee for City of Covington Chamber rental for annual meeting, $2,992.00 final 2024 balance to Northwest Lake Cleaning, $215.42 to Wildlife Wizards, LLC for pest control. Approved reimbursement $43.28 Mike T. for general maintenance repairs.
· Reserve Balance $64,931.66
Acknowledgements: Congratulations to Sasha Martin and volunteers: Terri, Chriss, Chris, Megan, Mike and Elizabeth for coordinating a successful Halloween Costume Parade in spite of the rain! Awards: “Most Creative Costumes” to Skeleton McKenzie and Dinosaur Joel, “Scariest Costume” to Ghost Anson, “Cutest Costume” to Racoon Kaya
6) Old Business
· Communication timing and distribution of LWW Newsletter
· Resolve PLM account discrepancies: Elizabeth to resolve with PLM accounting.
· Continue discussion and next steps on Storage language
Committee Updates
Safety: Safety meeting scheduled for 11/19 at 7 PM lot 93.
Events: Holiday walkabout and cookie exchange date coming soon. Holiday Engine Food Drive 12/6 at 8 PM.
Communications: Looking for a committee lead.
Maintenance: Manual completed. Dead tree at small lake to be removed by volunteer effort.
7) New Business
· Corporate Transparency Act. Board needs to submit their information before end of year.
· Moss treatment for sport court. $30 expense for spray Approved by Board.
8) Next BOD Meeting: Monday, December 9th, 6:30 pm at Elizabeth T’s, lot #13
9) Adjourn Meeting: Adjourned 7:44 PM