Vintage Hills Division V Homeowners' Association
Minutes for Annual Meeting and BOD Meeting on November 4, 2021

1) Call Meeting to Order 630 pm* (Matt Rivera, President)

2) Attendance

• Board Members Present Matt and Scott (Dominic absent)
• Contractors Present Eydie with MyHOAonline.com
• Homeowners Present none
• Guests Present none
• 1 proxy submitted
• Validate quorum (10%) = 2 (3 present in person or by proxy)

3) Reading/Approval of Minutes

• Nov 5, 2020 Minutes read and ratified
• The board ratified the following votes for entry into the minutes which occurred between meetings by unanimous consent
• Passed (none failed) Voting Results Report - 2020-12-15 to 2021-11-04

  Account Name	Issue	Date Voted	Issue Title
  Vintage Hills V	11462	2/14/2021	Dec 15 2020 BOD Meeting Minutes For Approval
  Vintage Hills V	12764	7/15/2021	Vote To Change To Amfam's Fusion Policy For $3 Per Yr Savings And Better Coverage
  Vintage Hills V	13541	10/18/2021	2022 Mgt Proposed Budget For Board Approval

4) Reports of HOA Manager and Officers

• Report of the HOA Manager: review of MyHOA month-end financials invoice billings etc.--same as last year bills go out in December.
• Status of Accounts - Operating and Reserves--all owners are paid in full.
• President's Report - nothing to report

5) Old Business

• Mailbox enclosure(s) project to remove or replace second one (city right of way permits etc. vs removal of shelter and install new cluster box)--Board voted to remove the shelters and install  a new cluster box for the older set to match the other one. Additionally the post office has requested we move it five feet over towards the tot lot for better access for the carrier. Matt will have USPS notify Eydie of the permission to move it and will send photos of the existing two boxes to get quotes for removal and re-install.
• Change in collections policy regarding notifying owners via email or phone in now in place with optional board contact instead of mandatory board contact.

6) New Business

• Election for two 2-yr terms currently held by Dominic Lopez and Scott Kincaid that end Nov 2021, both were reelected for 2 more years unanimously. New terms end 2023.
• Discussion and ratification of Board-approved 2022 annual budget--unanimously approved and ratified automatically due to not having 51% of owners vote no. 
• Playground inspection plans--the board would like to explore removal of the teeter totter instead of safety inspection and replace with landscaping, this is tabled until the board lets management know to move forward. If we do not do inspection, funds will be used for removal and/or replacement with something else. 

7) Next BOD Meeting:

• Immediately following annual meeting (ran concurrent since nobody else attended)

8) Next HOA Meeting

• Q4 2022, date tbd

9) Motion to Adjourn Regular and BOD Meeting 650 pm, MSP, adjourned by Matt

10) Board Meeting and Exec Session if required (Board Members / HOA Manager Only)*

• Delinquencies/Aging Reports/Fines/Liens (Actions proposed and/or taken)