Carrington Meadows Homeowner’s Association

Meeting Notes (Townhall) and BOD annual meeting immediately followed

Thursday, November 18, 2021 7:00PM

 

1) Called Meeting to Order - 7:05 pm 

  1. Welcome/General Announcements
  2. Sign in sheet
  3. Counting of proxies--34% of members present (20)? Only 4 present, board members plus Olesya Mykulyn and 2 proxies. Eydie present for mgt. As there was no quorum no votes could be taken and the meeting was just a townhall.

2) Officer reports

  1. Secretary (Heather, secretary)- no minutes from last meeting, no quorum present
  2. Treasurer- (Eydie in lieu of treasurer)

3) Manager's report (Eydie)

4) Old Business

  1. Park furniture
  2. Park tree pruning
  3. Reserve study

5) New Business

  1. Vote to change number of board members from 3 to 5 (requires 38 yes votes in person or by proxy)--tabled, no vote could be taken
  2. Elections for board, nominations from floor and proxy--tabled, no vote could be taken
    Current terms:
    2-yr term that ends at the 2021 annual meeting-(currently filled by Steve)
    1-yr term that ended at the 2021 annual meeting-(currently filled by Heather)
    2-yr term that ends at the 2022 annual meeting-(currently filled by AJ)
    Two new positions, if vote passed to add, another 1-yr term that ends yearly (2022) and a 2-yr term that would end in 2023.
  3. Ratification vote for 2022 budget--ratified by default per RCW as no quorum
  4. Other New Business (All)Questions taken from the floor regarding ACC process and tree maintenance, as well as the reserve study and budget

6)  Open Forum

7)  Next BOD Meeting:  Immediately following tonight's annual meeting

8)  Next HOA Meeting:  TBD – 4th quarter 2022

9) Motion to Adjourn Regular Meeting--adjourned at 735 pm

10) Executive Session (If Required)

Delinquencies/Aging Report/Fines/Liens (Actions Proposed and/or Taken) - Board of Directors and HOA Manager Only

The annual board meeting was held immediately following the Annual meeting and called to order at 735 pm.

1) Called Meeting to Order - 7:35 pm 

3 of 3 directors were present: Heather, AJ, and Steve. Eydie for Mgt

Steve motioned to approve the meeting minutes read from 11/30/20, AJ seconded and the vote was unanimous to ratify.

Steve motioned to approve the votes taken without a meeting that were read from 12/1/20 through 11/18/21, AJ seconded and the vote was unanimous to ratify. These are the votes that passed unanimously without a meeting, there were no failed votes.

Passed Voting Results Report (none failed)- 2020-12-01 to 2021-11-18

Account Name Issue Date Voted Issue Title
Carrington Meadows 3932 12/23/2020 In Collections With SLP-Last Chance Letter--Vote On Next Collection Step Timing
Carrington Meadows 12101 6/3/2021 Vote To Change To Amfams Fusion Policy To Lower Premium To $787.13 For More Coverage (Update$675)
Carrington Meadows 13028 10/6/2021 Park Trees Encr On Neighbor--They Butchered The Trees Via Trespass--Vote To Reshape PA $550.50
Carrington Meadows 13569 10/27/2021 Acc Estate Style Fence Replaced With Like.
Carrington Meadows 10893 11/1/2021 ACC Request For 3 Room Additions For Adult Family Home Use
Carrington Meadows 13630 11/1/2021 2022 Mgt Proposed Budget For Board Approval

2) Officer reports

done in town hall

3) Manager's report (Eydie)

done in town hall

4) Old Business

  1. Pending foreclosure in legal, mgt authorized to act upon attorney recommendation in prior vote.
  2. Bankruptcy--Board voted 3/3 to send BR case to attorney for monitoring if a balance in arears develops.

5) New Business

Board members agrees to stay on another year in their same roles:
Current terms:
2-yr term that ends at the 2021 annual meeting-(currently filled by Steve, new term will be 2023)
1-yr term that ended at the 2021 annual meeting-(currently filled by Heather, new term will be 2022)
2-yr term that ends at the 2022 annual meeting-(currently filled by AJ, one year still left on term)
 
Steve ACC chair and Director at Large, AJ President, Heather Secretary/Treas.

6)  Open Forum

7)  Next BOD Meeting:  Immediately following the next annual meeting in 2022

8)  Next HOA Meeting:  TBD – 4th quarter 2022

9) Motion to Adjourn Regular Meeting--adjourned at 749 pm