Wilderness Hollow II Homeowners Association
Annual and BOD Meeting Minutes 
November 30, 2022

1) Call Meeting to Order 7:05 PM (Ben)

2) Attendance and verification of quorum (4 required)

5 attendees: Ben Grace (Director), Teresa Freeman, Scott Severse, Vicki Cunningham, Pam LaPlante; Manager: Eydie Leighty

3) Reading/Approval of Minutes from (12/1/21)

Motion to approve by Pam, 2nd by Vicki, passed unanimously

4) Reports of Officers: President and Treasurer

1. Review of MyHOA Month-End Financials Packages/Invoice Billings 
2. Status of Accounts - Operating/Reserves- Eydie reviewed balances, only 2 owners in arears, 1 is in legal and the other owes just over $105 from 2022.

1. Play structure inspection
2. Reserve study
3. Perimeter fence
4. Other old business still pending

7) New Business

1. Reserve study review - Up to 68% from 65% last year, even with fence expense deducted. No longer recommends an increase to dues. Upcoming projects reviewed--stain fence, play chips, repairs if needed to monument
2. Discussion of Board-approved annual 2023 budget and vote to ratify-all owners approved of budget, less than 51% voting, so it automatically ratifies per RCW as well.
3. Nomination and election for open board positions - Pam and Vicki volunteered to take the two open board positions, Motion to approve by Ben, 2nd by Scott, passed unanimously. Erin has rotated off the board as of now, we thank her for her service.
4. Other new business - Grass condition in park discussed due to moles. Eydie to get bids to repair potholes. Comments made to keep gates to park unlocked to avoid further damage, kids are going to get in either way.

8) Next BOD Meeting:  

(Immediately following annual meeting)

9) Next HOA Meeting: 

November or December 2023, specifics TBD

10) Executive Session if required (Board Members/PM Only) Non required

• Delinquencies/Aging Report/Fines/Liens (Actions Proposed and/or taken)
• Homeowner Payment Plans (Status)

11) Motion to Adjourn Regular Meeting Motion to approve by Ben, 2nd by Pam, passed unanimously

Adjourned 7:59 PM

(The following board minutes were ratified unanimously between meetings and will be documented in the next meeting minutes)

Board meeting called to order at 7:59 PM. Ben, Vicki and Pam present, Eydie for management.

Ratification of Board meeting minutes (ran concurrently with annual meeting in 2021--passed unanimously);

votes taken between meetings: Motion to approve by Ben, 2nd by Pam, passed unanimously

Passed Voting Results Report - 2021-11-30 to 2022-11-30

Account Name Issue Date Voted Issue Title

Wilderness Hollow II 13132 12/29/2021 Encroaching Tree Pruning Around The Well-- $500 Plus Tax Pac Arboriculture

Wilderness Hollow II 13786 12/29/2021 TIMS CONTRACT RENEWAL- URGENT DUE JAN. 1

Wilderness Hollow II 14109 2/2/2022 Vote To Approve MYHOA To Sign 2021 Engagement & Tax Filing Dx

Wilderness Hollow II 14246 2/17/2022 Vote To Send Lien N Coll Warn And Then Send To Legal If NR $1593 In Arears-PIF

Wilderness Hollow II 14573 4/18/2022 ACC Request For Pavers To Walk Along Driveway Without Damaging Grass

Wilderness Hollow II 14697 5/3/2022 Playground Inspection Recommended Iverson $900

Wilderness Hollow II 14002 5/6/2022 Park Gate Damaged--Vote For Fork Latch Economy Fence--$560

Wilderness Hollow II 9606 5/20/2022 Lien Filed--Attny Coll Rec-In Coll -PP Req-Deflt-Vote Lc Ltr Spec Perf And 2Fc

Wilderness Hollow II 15331 6/7/2022 Vote To Pay For Mgt To Do A Compliance Drive Through At $50 Per Hr Plus Mileagedrive-Thrus

Wilderness Hollow II 15143 6/8/2022 Power Out At Monument And Irrigation VOTE To Approve 497 Fuller

Wilderness Hollow II 17049 8/23/2022 ACC Request For Roof Replacement

Wilderness Hollow II 17258 9/17/2022 ACC Roof Replacement, New White Gutters

Wilderness Hollow II 15331 10/1/2022 Vote To Pay For Mgt To Do A Compliance Drive Through At $50 Per Hr Plus Mileagedrive-Thrus

Wilderness Hollow II 17452 10/6/2022 PLANT REMOVAL AND PLANTINGS Quote TIMS $4354 Planned In Reserves

Wilderness Hollow II 17396 10/15/2022 Vote On Quote For Fence W/Posts $9175 From Reserves Estate Fence

Wilderness Hollow II 17754 11/8/2022 2023 Mgt Rec Budget, Meeting Notice And Agenda For Board Approval

Wilderness Hollow II 9606 11/9/2022 Lien Filed--Attny Coll Rec-In Coll -PP Req-Deflt-Vote Lc Ltr Spec Perf And 2Fc

Wilderness Hollow II 17692 11/9/2022 Irrigation Repair To System Line Break Etc 488.06

Wilderness Hollow II 17850 11/25/2022 Vote To Renew Tim's For 2023 Was $510.89 Now $569.21

Wilderness Hollow II 17892 11/30/2022 Vote To Renew Cedcore For 3 Yr Plan At $599.96, Old Plan Was $671.29

Failed Voting Results Report - 2021-11-30 to 2022-12-01

Account Name Issue Date Voted Issue Title

Wilderness Hollow II 16062 7/6/2022 Weed Driveway And Sidewalk Cement Joints--Req Ext To Start It Aug 22 Denied

A discussion occurred among the new board to have Ben continue as President, Pam as VP and Vicki as Secretary

Motion to approve by Pam, 2nd by Vicki, passed unanimously

Being no further business at hand the meeting was adjourned at 8:32 PM